Category: Productivity

My husband goes for a walk every morning. Come hail, snow, or fires; he is out of the door at 5:30 am and has been doing that for more than 20 years. Sometimes he is out walking at 4:00 am if he wakes up early and can’t go back to sleep.

I, on the other hand, use the weather as an excuse for not going for a walk. It is either too cold or too hot; windy or stuffy, raining or fire season. And even if it is perfect weather, I will skip walks because I hadn’t finished the article I was writing or sketch I was making.

This year I decided to nail my walking habit. That led me to read all I could find about habit building.

Why can some people form habits so easily while others struggle relentlessly?

The answer came from a very unexpected source —Gretchen Rubin’s book The Four Tendencies.

Rubin explains when we try to form a new habit, we set an expectation for ourselves. Therefore it’s crucial to understand how we respond to expectations.

We face two kinds of expectations:

1. Outer expectations, such as meeting work deadlines, observing traffic regulations. And
2. Inner expectations, such as to write every day or keep a New Year’s resolution.

In her book, Rubin hypothesizes that in terms of responding to expectations, just about everyone falls into one of four distinct groups:

1. Upholders
2. Questioners
3. Obligers
4. Rebels

Each group responds differently to outer and inner expectations and needs to adopt different strategies to form habits.

Upholders

Upholders respond readily to both outer expectations and inner expectations. They wake up and think: “What’s on the schedule and the to-do list for today?” They want to know what’s expected of them and meet those expectations.

They avoid making mistakes or letting people down — including themselves.

Upholders can rely on themselves, and others can rely on Upholders. They’re self-directed and have little trouble meeting commitments, keeping resolutions, or meeting deadlines (they often finish early). They want to understand the rules, and often they search for the rules beyond the rules — as in the case of art or ethics.

Because Upholders feel a real obligation to meet their expectations for themselves, they have a strong instinct for self-preservation, and this helps protect them from their tendency to meet others’ expectations.

However, Upholders may struggle when expectations aren’t clear, or the rules aren’t established. They may feel compelled to meet expectations, even ones that seem pointless. They may feel uneasy when they know they’re breaking the rules, even unnecessary rules unless they work out a powerful justification to do so.

Upholders find it relatively easy to cultivate habits. Still, they too have to put a lot of effort into it. They embrace them because they find them gratifying.

Even habit-loving Upholders must struggle to foster good habits shows how challenging it is to form habits.

My husband is an Upholder, which is why he is so disciplined with his morning walks.

To my surprise, I found out; I too am an upholder. It took me just three weeks of setting up an alarm to wake up early and go for a walk. I used to write while my husband was on his walk. Now I wake up early, write and then go for a walk.

Questioners

Questioners question all expectations and will meet an expectation only if they believe it’s justified.

They’re motivated by reason, logic, and fairness. They wake up and think, “What needs to get done today, and why?” They decide for themselves whether a course of action is a good idea, and they resist doing anything that seems to lack sound purpose.

Essentially, they turn all expectations into inner expectations.

Questioners resist rules for rules’ sake.

Because Questioners like to make well-considered decisions and come to their own conclusions, they’re very intellectually engaged, and they’re often willing to do exhaustive research. If they decide there’s sufficient basis for an expectation, they’ll follow it; if not, they won’t.

Questioners resist anything that seems arbitrary. For instance, they would say, “I can keep a resolution if I think it’s important, but I wouldn’t make a New Year’s resolution because January first is a meaningless date.”

Questioners themselves sometimes wish they could accept expectations without probing them so relentlessly. Questioners often have analysis paralysis. They always want to have one more piece of information.

Questioners are motivated by sound reasons — or at least what they believe to be sound reasons. Questioners can sometimes seem like crackpots because they may reject expert opinion in favor of their own conclusions.

If Questioners believe that a particular habit is worthwhile, they’ll stick to it — but only if they’re satisfied with the habit’s usefulness.

Obligers

Obligers meet outer expectations but struggle to meet inner expectations. They’re motivated by external accountability; they wake up and think, “What must I do today?”

Because Obligers excel at meeting external demands and deadlines and go to great lengths to meet their responsibilities, they make terrific colleagues, family members, and friends.

Because Obligers resist inner expectations, it’s difficult for them to self-motivate — to work on a Ph.D. thesis, to attend networking events, to get their car serviced. Obligers depend on external accountability, with consequences such as deadlines, late fees, or the fear of letting other people down.

Obligers can sometimes do things for the sake of others that they couldn’t do for themselves.

The weight of outer expectations can make Obligers susceptible to burnout because they have trouble telling people “no.”

Obligers may find it difficult to form a habit because often we undertake habits for our own benefit, and Obligers do things more easily for others than for themselves. For them, the key is external accountability.

Rebels

Rebels resist all expectations, outer and inner alike. Instead, they choose to act from a sense of choice or freedom. Rebels wake up and think, “What do I want to do today?” They resist control, even self-control, and enjoy flouting rules and expectations.

Rebels work toward their own goals, in their own way, and while they refuse to do what they’re “supposed” to do, they can accomplish their own aims.

They place a high value on authenticity and self-determination and bring an unshackled spirit to what they do.

At times, the Rebel resistance to authority is enormously valuable to society. But Rebels often frustrate others because they can’t be asked or told to do anything.

They don’t care if people are counting on them or when told, “you said you’d do it,” or “your parents will be upset,” or “it’s against the rules,” or “this is the deadline,” or “it’s rude.” Asking or telling Rebels to do something often makes them do just the opposite.

Rebels sometimes frustrate even themselves because they can’t tell themselves what to do.

No surprise — Rebels resist habits. They value their freedom more than the benefit habits can bring. For them, freedom means no limits, and a life controlled by habits sounds like living a life of a prisoner.

Rebels resist habits, but they can embrace habit-like behaviors by tying their actions to their choices.

The world is full of Questioners and Obligers.

Most people, by a huge margin, are Questioners or Obligers. Very few are Rebels, and the Upholders category is also tiny.

Because Upholders and Rebels are such small categories, people who try to shape people’s habits on a large scale — employers, device manufacturers, insurance companies, instructors — focus on solutions that help Questioners, by providing sound reasons, and Obligers, by providing accountability.

How Four Tendencies Can Help You Build Habits

If you are a Questioner, you might need a sound reason for taking action (such as why you should write every day). Still, those logical arguments don’t matter nearly as much to an Obliger who will need external accountability.

An Upholder can lecture a Questioner on obligation — and make a Questioner less likely to meet an expectation because Questioners question all obligations.

As an Upholder, you might spend a lot of time worrying about things like knowing the rules of writing (whether a comma should be italicized in a footnote reference) and feeling inadequate when you unknowingly break them.

As a Questioners, you might feel exhausted by your own questioning, but you might think it is the most rational approach and hence stick with it.

As a Rebel, you sometimes wish to follow the rules but wouldn’t want to stop being Rebels.

But if you are an Obligers, you might resent others for their expectations, leaving you no time to meet your own expectations. But when given the opportunity, you might fail to meet them anyway.

The Four Tendencies framework is a great tool to give insight into human nature and your own nature. There was so much I didn’t know about myself before I read The Four Tendencies. I didn’t know why I couldn’t take up morning walks. Because they conflicted with my other habit — writing a journal in the morning. When I started waking up early and wrote my journal first, I had no problem going for a walk.

This year I am building three more habits:

• Write daily posts on LinkedIn. I haven’t been posting much for the past six months. I want to get back into the habit of posting every day. Regular posting not only keeps me in touch with my readers but also with the narrator in me.
• Write articles and newsletters in batches. For example, draft 4–8 pieces in one batch, edit and schedule them in another batch. Same with newsletters.

Your Takeaway

• Building a habit depends upon how you respond to expectations.
• To form a new habit, you set an expectation from yourself. So you need to know how you would respond to the expectation.
• There are two kinds of expectations — outer expectations and inner expectations.
• We all have different tendencies, and they play an important role in how we respond to expectations.
• Upholders respond well to both outer and inner expectations.
• Questioners question all expectations and will meet an expectation only if they believe it’s justified.
• Obligers meet outer expectations but struggle to meet inner expectations.
• Rebels resist all expectations, outer and inner alike. Instead, they choose to act from a sense of choice or freedom.
• Knowing your tendency can help you make strategies to build habits aligned with your nature.

You can take a quiz at Gretchen Rubin’s site to determine your tendency.

We are obsessed with productivity. I am not talking about companies; I am talking about individuals, although companies are the ones who have ingrained in us the notion that we should be efficient at all times.

Everywhere I look (myself included), I find people trying to milk more out of their day.

We have forgotten how to relax. We feel guilty about having a day off. We work during our holidays. We dread going on holiday. Going on holiday means getting behind with your schedule. You do a sh*t load of work before you go and then another sh*t load to catch up when you get back.

Why are we working so hard?

Three reasons, I believe.

We associate our value with what we produce.

According to Maslow’s Hierarchy of Needs, once we fulfill our basic physiological, safety, and love & belonging needs, we get on to meet our need for self-worth, accomplishment, and respect.

As more and more of us have fulfilled our bottom three levels of hierarchical needs, we have embarked on satisfying our self-esteem needs. We are on to make a name for ourselves, and in today’s world, it is by creating. The creator’s economy not only demands that we produce. We comply because our self-worth is associated with it.

Image Source: Simply Psychology

We focus too much on the future.

Another reason is that we constantly focus on the future. We have been trained to think that the key to success and happiness lies in securing our future. Work more now so that you can retire early. Build a better future by being productive now to enjoy life later on. This false belief leads us to forego happiness in the present and spend the bulk of our days hunched over our computers, grinding our teeth, reassuring ourselves that the eventual payoff will be worth it.

That eventual payoff never comes. When the time comes to retire and put our feet up, we don’t know what to do with our time. So many retirees go back to work after a few months—many who don’t wither away because of a lack of purpose in their lives.

Productivity is an addiction.

Believe it or not, productivity is an addiction, and more people are getting hooked on it. As soon as you start measuring your output and know you can accomplish a certain amount of work in a certain amount of time, you raise the bar. Unfortunately, it is not just your boss at work who does it to you; your inner boss does it too.

When you are not producing, you get withdrawal symptoms just like a heroin junkie does. So you set yourself new targets. Bigger goals, tighter deadlines. Harsher punishments if you fail to meet those.

What is the solution?

The truth is that constant focus on being productive doesn’t lead to the success and satisfaction we crave. Instead, we’re stressed, tired, and perpetually unhappy, aware there’s always something more to be done.

I am retired. I have no financial need to keep on working. I have a healthy circle of friends. I have a big family. Yet I spend most of my time on the computer.

The solution is simpler than you think; instead of scheduling every minute of our calendars to accomplish something, we should slot in some rest, and doing nothing, and make peace with our limitations that we cannot achieve everything.

REST

Constant efficiency could be counter-productive. For being efficient, the focus is on accomplishing rather than enjoying. Creativity suffers because our brain doesn’t get time to make random connections.

Focused, sequential work is different from the “randomness of thought that occurs during rest,” says Andreasen Nancy C. Andreasen, chair of psychiatry at the University of Iowa Carver College of Medicine. Creativity relies on rest and free association. Andreasen coined the term REST (random episodic silent thought) to describe the high neural activity marking states of relaxation and free association.

You are not wasting time when you are engaged in leisure activities. Instead, you are rejuvenating your body and your brain and exposing it to new ideas, and letting it make new connections.

Do Nothing

Jenny Odell, an artist and writer of the book “How to Do Nothing: Resisting the Attention Economy,” argues that the fixation with productivity has warped our sense of fulfillment and growth.

“The point of doing nothing, as I define it, isn’t to return to work refreshed and ready to be more productive,” she writes, “but rather to question what we currently perceive as productive.”

Productivity is more like maintenance than creation. Practices based on solitude and observation — such as birdwatching (which Odell recommends), look like inaction but hones attention. And paying attention to things is more rewarding and fulfilling than chasing our tails while being productive.

That might seem like a “self-indulgent luxury” for people with time on their hands, Odell acknowledges, but “just because this right is denied to many people,” she writes, “doesn’t make it any less of a right or any less important.”

Accept your limitations

Oliver Burkeman, in his recent book Four Thousand Weeks, sums it up correctly — you will never be able to accomplish everything you set up for yourself, so accept your limitation and make peace with it.

I agree with him on just going with the flow, doing what feels right at each moment. Unless there is some urgency and we are forced to act, we are always doing whatever feels right in every moment, in any case. Even the most obsessive planners (including me) are still deciding, moment by moment, what to do. It’s just that the specific decision they’re making, for now, is to keep on following the plan.

What is your take on productivity?

Have you been able to plan your days, weeks, months, life?

Do you achieve whatever you have set out to achieve?

What is your conclusion?

Share with me in the comments section.

Yesterday I announced my 90 Day Focus on Fiction challenge. The challenge started on 2 August and will end on 29 October 2021.

I spent Day 1 setting up the goals for the challenge and making the plan to achieve them. 

Outlining the goals give me the focus during the challenge, and sharing them here keeps me accountable. 

So without much ado, here are my goals.

Three goals of the challenge.

1. Write and publish an anthology of short stories.
2. Finish the first draft of the novel.
3. Acquire fiction writing skills.

Write and publish an anthology of short stories. 

I am aiming for 20 short stories of 500–2000 words in length. This is to get me started on fiction writing, applying my learnings to shorter pieces, and work my way up towards full-length novel writing. I intend to write them early in the challenge to get them edited and published on 29 October (tentatively). 

Finish the first draft of the novel. 

I started writing a novel six years ago. 80% of it is already done. I have been going in and out of it. The reason I have not been able to finish is not the lack of will but the lack of skills. With a renewed focus on acquiring skills, I should finish the first draft by the 29th of October. 

Acquire fiction writing skills. 

This is the new approach I am applying to learnings new skills. First, I list basic skills I need to become fluent in and then make a learning plan to get there. 

I will approach it as if I am completely new to fiction writing and take copious notes to share with my readers. I might, later on, turn them into a book. I believe the time to write a book about writing (or any other skill) is not when you are a master of it but when you are learning it. 

When you become an expert in a skill, you do so many things intuitively that you forget to include them in your book. But when you are learning a skill yourself, you know what you are struggling with and which bits of advice are really helpful.

The learning plan

A learning plan is a secret weapon that you can apply to anything you want to learn by yourself, whether writing, sketching, painting, or playing a musical instrument.

In my article Don’t Make Earning Plans, Make Learning Plans I shared my learning plan for writing on Medium. 

I have made a much thorough plan to learn fiction writing skills which I have turned into an infographic and placed it on the pinboard where it is in front of my eyes all the time. Every week I intend to pick something from the list and learn it either by reading about it or watching videos, then implementing it in my writing. 

Some of the things will be easy to learn and will be ticked off easily. Others will take months or even years. I will not strike them off until I feel I am confident.

I am working on a more elaborate plan for Authorpreneurs. Let me know if you are interested in getting a copy of that.